The final piece to a Full-Service Accounting Solution.
Automate payments and Grow without increasing overheads
Michelle’s Bookkeeping Services (MBS) is working towards streamlining systems and offering a Full-Service Accounting Solution. They used to manually enter and prepare banking files for invoices and salaries then pass onto their client (the business owner) for approval and payment, constantly going back and forth.
PayVu’s solution enabled Michelle’s Bookkeeping to use PayVu in conjunction with Xero and Hubdoc as a Bundled Full-Service Accounting Solution. Michelle now doesn’t need to engage in low value customer contact.
Instead, invoices via HubDoc are automatically coded to the right accounts in Xero. These are sent via the PayVu app for secure approval without needing access to any bank accounts! Customers approve via the app, automatically paying the invoice and sending remittance. Both bookkeeper and customer are now happy!
”I can see you are putting a lot of payments through, how about we look at using a software solution to automate the process and save time... because I would recommend PayVu
Michelle BanksOwner - Michelle’s Bookkeeping Services
The Challenges
In order to service customers, Michelle’s team often spend time on confirmation and rework required for payments and ABA files. They also use separate systems for invoice entry, approval and payment and in some cases share customers bank account details to make payments, and this needs to change.
Michelle is also responsible for many payment types including payroll, tax, superannuation and supplier payments using different processes.
Michelle needs to streamline the process securely and save time for both her business and their customers through the process of capturing and processing invoices and payments. There was no solution available until Michelle found PayVu to integrate with their current systems and processes.
The Solution – How PayVu helped create a full-service offering.
Michelle’s Bookkeeping Services made the decision to partner with PayVu to improve processes and facilitate scalable growth for her business. Michelle sees PayVu as the final piece in their full-service offering.
PayVu helped to…
1. Create an automated and streamlined single process for all payments: invoices, salaries, BAS, super and BPay.
2. Manage bulk payments.
3. Streamline payment processes.
4. Recommend payments to the business owner who authorises or rejects via the mobile app. Payment rejections don’t void the entire batch meaning no need for time-consuming rework.
5. Remove the need to export and expose ABA/Banking files outside of accounting systems like Xero.
6. Work in conjunction with MBS current systems:
- Hubdoc – Digitise invoice transfer into Xero.
- Xero – Accounting software.
- PayVu – Complete solution to securely authorise and pay invoices, Super, Salaries, wages, PAYG, taxes and BPay.
About Michelle’s Bookkeeping Services
Michelle’s Bookkeeping Services, located in the Macedon Ranges provides services to both small and medium businesses throughout Australia. A Workflow Max Certified Advisor and Xero Silver Certified Partner, with experience in Sassu, MYOB and QuickBooks/Reckon…. and now a PayVu advocate as Michelle adds the final piece to their Full-Service Accounting Solution… the future looks great!
”I don’t need to engage in low value customer contact. PayVu provides essential software to implement an integrated payment solution.
”They are constantly developing the product and providing resources to help my business grow and run more efficiently
The Results
Michelle’s Bookkeeping Services entrusted PayVu’s software to create streamlined systems and processes to promote efficiency and growth for the business.
Michelle’s team has always focused on customer service, but that meant a lot of double handling and often rework. They wanted to transform the payment process securely and save time.
The PayVu Solution…
- Added the final necessary piece to create an automated and streamlined single process for all payments.
- Significantly reduced handling time.
- Increased revenue. Michelle can provide a scalable accounts payable solution to more customers; and take on more customers.
- Reduced double handling and removed rework.
- Reduced risk by not knowing credentials or accessing customer bank accounts any longer.
- Customer satisfaction improved as processing payments just got easier!
There’s more to come in 2020 with more features on the way to help Michelle and the team provide more output, for no additional input.
Streamlined payments process
Free your team of mundane admin
Separation of duties
No sharing of banking credentials
Same day super payments
Payments authorised on the go
Do you run a bookkeeping or accounting practice?
Allow PayVu to eliminate the hard work and streamline the tedious accounts payable process for you. PayVu provides real value to Accountants and Bookkeepers.